Japanese Bilingual Human Resources Coordinator - NYC

Company: Actus Consulting Group, Inc.
Location: New York
Posted on: November 1, 2024

Job Description:

Japanese Bilingual Human Resources Coordinator - NYCIndustry: TradingLocation: Midtown, NYSalary: $40K - $60K (DOE)Visa Sponsor: NoLanguage: English: Business Level, Japanese: Native LevelJapanese trading company seeks a Human Resources Coordinator.The Human Resources Assistant - Expatriate works closely with the Payroll and Benefits team as well as the People Operations team across a number of areas, providing administrative support for the entire expatriate employment life cycle from assignment origin until repatriation. In addition to training, we offer a stable environment focused on the long term, and an experienced group of colleagues that are always willing to teach and grow each other.SCOPE OF POSITION:There are about 100 expats in the Americas region, of these there are about 50 expatriates in the US and branches. This position is responsible for the operation of the expatriate program for those 150 expatriates including payroll and all transfer process.SPECIFIC AREAS OF RESPONSIBILITIES:Coordinates expatriate transfers to and from Japan by providing the following:

• Updates database for arrival and departure, by collecting data from HR and HQ HR.
• Employee support letters as appropriate for different visa types.
• Onboard employee and family to support a smooth transition.
• Offboard employee and family when returning to Japan or transferring to a different city.Responsible for payroll:
• Communicate for necessary information for Seisan and Payroll.
• Prepare payroll sheet for review.
• Update Yen/Dollar portion every year, or wherever necessary.
• Prepare and complete Japan allowance sheet and input into SAP.
• Share necessary information with KPMG for payroll gross-up calculation.
• Calculate accrual bonus and input into SAP.
• Distribute Pay statement in subsidiary companies.
• Communicate with HR, the benefits team, HQ HR, and benefits broker if there are issues or questions about Seisan procedure and contents.
• Coordinate and work with consultant tax return procedure.
• Complete Master list, which mentions status of tax return, necessary documents, and record of past years.
• Prepare tax return seminar done by the company HR and KPMG jointly.
• Respond to questions by communicating with tax consultant and HQ HR.
• Coordinate with tax consultant to finalize tax filing procedure. Distribute Due to From result prepared by tax consultant.
• Input into tax return result into SAP and arrange checks.Manages the administrative operation of the expatriate program:
• Send periodical emails, such as Emergency List, and I-94.
• Receive necessary confirmation from senior management of home leave and special leave.
• Communicate with HQ HR to solve questions and problems.
• Reply to inquiries from expatriates regarding the expatriate program, communicating with headquarters and other related parties.
• Other related administrative tasks.Provide administrative and general support to the HR & GA Department:
• Processes expenses related to the program, i.e., payment instructions for expenses and reimbursement for the HR Department.
• Complete E-learning list.
• Assist with special projects, as assigned.Secondary Functions:
• Support and learn about formatting of VISA application.
• Interact with staff at all levels by maintaining a professional attitude and taking a proactive approach to the various job responsibilities.
• Contribute to team efforts by accomplishing related results, as needed.EDUCATION, EXPERIENCE AND SKILLS REQUIRED:
• Minimum three years' experience preferable.
• Fluency in Japanese: speak/read/write.
• Proficient in Microsoft Office (e.g., Microsoft Word, Microsoft Excel, and Microsoft PowerPoint).
• Ability to recognize and adjust routine accounting entry errors.
• Demonstrate a cooperative attitude, strong verbal and communication skills with clients and coworkers.
• Ability to demonstrate flexibility and work as a member of a team.
• Must possess basic analytical skills, meet deadlines and maintain confidential information.
• Organizational and time management skills required.
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Keywords: Actus Consulting Group, Inc., Cherry Hill , Japanese Bilingual Human Resources Coordinator - NYC, Human Resources , New York, New Jersey